Here are just a few of the ways we provide proactive association management for communities like yours every day:

Administrative Services

• Each community is assigned its own operational team including a community manager, administrative assistant, accounting staff member, and secondary personnel to help when needed.
• Productive board and annual meetings
• Prepare Board packets in advance of meetings which include meeting agenda, previous board meeting minute, property inspection reports, property manager reports, accounting reports.
• Executive session attendance, based on the Association’s needs.
• Schedule and attend hearings with homeowners prior to Board Meetings when necessary
• Prepare and distribute required notification of meeting and proxy forms
• Provide Annual Meeting assistance, including facilities arrangement, mailing of meeting notice, ballots, proxies and announcements, tabulate ballots.
• Regulate policies and procedures established by the Board of Directors
• Work with the Board in drafting and compiling regulations and rules. Send notices to owners of any changes/additions to the community’s rules and regulations. Help with the enforcement of these rules
• Enforce policies and procedures as established by the Board of Directors
• Maintain records for all contracts, warranties and other items important to the verification of services performed on the property
• Comprehensive walk-through inspections

Management Services

• Negotiate and solicit service contracts
• Respond promptly to all requests for service or assistance
• Maintain 24-hour emergency service, 365 days a year
• Provide professional recommendations to the Board
• Assist the Board in the resolution of unit owner disputes
• Hire and supervise on-site personnel and subcontractors
• Review property conditions and enforce governing documents
• Process all necessary documentation for resale of Unit or Lot
• Provide information to owners and real estate agents working to sell homes within the Association
• Send notice of violation to owners
• Follow up on violations to ensure compliance
• Establish guidelines for procedures for the transition of management from developer.
• Establish guidelines for transition of management from prior management company.