Here are just a few of the ways we provide proactive association management for communities like yours every day:
Administrative Services
Each community is assigned its own operational team including a community manager, administrative assistant, accounting staff member, and secondary personnel to help when needed.
Productive board and annual meetings
Prepare Board packets in advance of meetings which include meeting agenda, previous board meeting minute, property inspection reports, property manager reports, accounting reports.
Executive session attendance, based on the Association’s needs.
Schedule and attend hearings with homeowners prior to Board Meetings when necessary
Prepare and distribute required notification of meeting and proxy forms
Provide Annual Meeting assistance, including facilities arrangement, mailing of meeting notice, ballots, proxies and announcements, tabulate ballots.
Regulate policies and procedures established by the Board of Directors
Work with the Board in drafting and compiling regulations and rules. Send notices to owners of any changes/additions to the community’s rules and regulations. Help with the enforcement of these rules
Enforce policies and procedures as established by the Board of Directors
Maintain records for all contracts, warranties and other items important to the verification of services performed on the property
Comprehensive walk-through inspections
Management Services
Negotiate and solicit service contracts
Respond promptly to all requests for service or assistance
Maintain 24-hour emergency service, 365 days a year
Provide professional recommendations to the Board
Assist the Board in the resolution of unit owner disputes
Hire and supervise on-site personnel and subcontractors
Review property conditions and enforce governing documents
Process all necessary documentation for resale of Unit or Lot
Provide information to owners and real estate agents working to sell homes within the Association
Send notice of violation to owners
Follow up on violations to ensure compliance
Establish guidelines for procedures for the transition of management from developer.
Establish guidelines for transition of management from prior management company.
